A dedicated and personable Executive Assistant with over 10 years of experience across the retail and sporting sectors, I bring a strong track record of managing dynamic, fast-paced environments. I am skilled in navigating seasonal demands and adapting to varying working patterns, while effectively collaborating with a diverse range of stakeholders, including high-profile athletes and prestigious fashion brands. My expertise spans internal financial management, record-keeping systems, and advanced proficiency in Microsoft Office Suite. Known for my exceptional organisational skills and meticulous planning, I consistently deliver high-quality support and contribute to streamlined operations.
• Manage multiple highly complex calendars across several time zones • Inbox management and task delegation • Maintain all weekly, monthly and quarterly meetings: produce agendas, action minutes and follow up • Organise all international and domestic travel, including: • Flights, accommodation and transfers • Detailed itinerary, maps and schedule preparation • Coordination of Fashion Week shows and meetings • Visa applications • Liaise with internal departments, high profile vendors (including international luxury brands) , company stakeholders and teams acting as an extension of executives • Collaborate with David Jones and owners on key company events, communications and executive meetings across multiple time zones • Uphold a high level of confidentiality throughout times of restructure/change, remaining calm and supportive throughout the process for management and empathetic for affected team members • Manage executive corporate credit cards and other expense reconciliation, including review of team expenses in accordance with company policies • Active contributor in company working groups e.g. Covid 19 changes including transitioning to working from home, flexible return to office rollout, downsizing of office plans and relocation to new office building • Prepare documentation for presentations, executive/board meetings and team communications • Conduit to team for company policies and procedures • Support senior leadership teams with all general administration and ad hoc tasks • General administrative support for team of 100
• Manage daily calendars, schedule all internal and external meetings including Range Reviews, Forecast Review Meetings, Supplier Engagement Meetings • Maintain all reoccurring weekly, monthly and quarterly meetings: produce agendas & action minutes • Organise international & domestic travel within annual budget of $500k spend • General administrative support for team of 180 • Drive event coordination for conferences, training seminars and yearly supplier forum • Facilitate new starter onboarding within company database (SAP HR) : management of team changes, maternity leave and resignations • Prepare presentations, drafting communications and other documents for General Manager, reconcile invoices, expenses and credit card spends
• Executive Assistant to Senior Coach and General Manager of the Football Department • Manage diaries, schedule weekly meetings and appointments, action & distribute meeting agendas & minutes • Maintain the ultimate level of confidentiality on player contracts, weekly team selection and other club incidents which are of high media interest • Organise and coordinate team travel for interstate games and pre-season camps including researching and booking of flights, accommodation, venues, transit, activities and food. Coordinate all recruiting and coach travel arrangements. • Assist with the production of weekly training/meeting schedule for players and coaches in an elite sporting environment • Liaise with all club departments and external stakeholders to implement player appearance program which consisted of 21 appearances per year for each of the 45 listed players. Develop an internal and external protocol to assist with the scheduling, allocation, review and communication of player appearances • Ensure club compliance with all AFL & AFLPA requirements and assist with preparation and submission of contracts between the club, the player, their manager and the AFL. • Direct weekly Match Day ticketing, change room access, car parks allocations and provide on the day support.
Highly professional and diligent I had the pleasure of having Ash work for me for 5 years and would gladly have her back. Ash rated highly in trust and accountability whilst making the office environment uplifted with her positive attitude.