With a solid background in executive assistance, my professional journey has been marked by a commitment to operational excellence and a flair for high-level coordination. At I2PO-Deezer and the Cannes Film Festival, my proficiency in managing complex schedules and orchestrating international meetings has been indispensable. Our team's success in fundraising and event management is a testament to our collaborative efforts and my attention to detail. My bilingual capabilities in French and English have been a cornerstone in facilitating cross-cultural communications and stakeholder satisfaction. Leveraging my social networking acumen, I have played a pivotal role in enhancing our organization's global presence. I am driven by the challenge of fostering seamless executive workflows and contributing to the overarching goals of I2PO-Deezer and the Cannes Film Festival.
Executive Assistant to CEO of I2PO & President of Cannes Film Festival, Iris Knobloch •Simultaneously managed a complex and ever changing calendar for the CEO of I2PO (now Deezer) & President of the Cannes Film Festival •Organised and coordinated efficiently the meetings, calls and communication through all parties involved in the fundraising of Deezer • Coordinated internal and external meetings in the preparation and duration of the 75th Cannes Film Festival
Executive Assistant to the President, Françoise Girard •Manage a complex and ever changing calendar, setting up internal and external meetings •Coordinate international travel and compiled detailed agendas and itineraries for the President and board members •Organized and coordinated board materials •Serve as critical linchpin between President, staff and Board to ensure proactive and clear communications across the organization •Manage expense reports and payment requests and help to monitor program spending •Perform general administrative tasks, including maintaining digital files
Executive Assistant to the COO/ Central Park Administrator, Chris Nolan •Manages COO’s calendar and calls requiring prioritization and handling sensitive information. •Prioritizes information to COO. •Communicates and coordinates with internal and external contacts- including other CPC executives and departments, contractors and consultants, board members, donors and members of the public. •Assists with information from COO to his team, Central Park Conservancy executives, other departments and external parties as directed.
Executive/ Personal Assistant to EVP Operations & Human Resources, Jolanta Bott • Answering and directing calls to appropriate executives and parties, taking messages. • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner. • Preparing reports, collecting and analyzing information; preparing presentations. • Developing and utilizing historical information; providing retrieval of information. Record meeting discussions and provide minutes. • Drafting, monitoring and effectively filling correspondence and documents business and personal documents for the EVP • Monitoring and managing personal expenses including credit card reconciliation • Assisting the former (German based) owners of the company with their US affairs- general administration, houses, cars and shopping Executive/ Personal Assistant to billionaires Mrs. Inga Maren Otto and Katharina Bernstein-Otto (former owners of Paramount Group) • Managing their property estates in NY and the Hamptons • Handling all property-estate related transactions and vendors including insurances, cars, yachts, fine arts, remodeling, etc. • Drafting, monitoring and effectively filling correspondence and documents business and personal documents • Monitoring and managing personal budget expenses including credit card reconciliation and international wires
•Fielding phone calls and managing calendar on behalf of CEO and his wife •Drafting, monitoring and effectively filing correspondence and documents •Coordinating complex travel itineraries both domestic and international •Organizing events and meetings as the CEO’s gatekeeper •Monitoring and managing personal expenses including credit card reconciliation, processing health and childcare bills and claims •Making restaurant reservations, ordering meals •Coordinating needs with household employees and aligning CEO’s work with personal responsibilities •Full execution of all special requests •Providing general office support including answering phones, managing building services, and ordering office supplies. •Providing secondary support to other C-level executives
•Managed an extremely active calendar of appointments for the CEO and Executive team; completing expense reports; handling and distributing sensitive information in a timely manner • Arranged complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings •Planned, coordinates and ensures the CEO's schedule is followed and respected •Provided "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office • Researched, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature •Worked closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately and keeping him updated •Prioritized conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
•Provided 24/7 around the clock personal assistance to Mrs de Kergorlay •Supervised the upkeep and care of the family and their properties •Responsible for accepting important invitations and handling business proposals •Assisted with planning social and holiday events at the townhouse •Managed and maintained her personal and professional calendars daily •Handled the tasks of writing projects and conducting research work •Prepared official correspondence for business meetings, charities and social events •Created donation incentives through mailings to raise funds for charities •Oversaw & scheduled independent contractors, repairs & maintenance •Oversaw home renovations and worked closely with her interior designer •Managed care and maintenance of furs, jewelry, furniture, art, china, rugs and interior designs
•Provided high-level administrative support to CEO & Partners on both work related and personal matters •Managed office and home based needs of CEO and NY Partner in the US and Europe and coordinated with staff •Managed and handled multiple calendars •Oversaw extensive travel plans for CEO and Partners on a business and personal level •Planned extensive social activities/events •Acted as a liaison between portfolio companies, Boards of Directors and CEO’s office •Organized and coordinated dinners and parties in the US and France •Managed and assisted interns with immigration and administrative obligations •Acted as a personal shopper for corporate and personal gifts •Performed basic book keeping and accounting for personal items and business expense reports for CEO and other executives •Organized the relocation of the NY office
•Handled the entire online sales volume with 6 team members and contributed to a 29 million dollar sales revenue for the eCommerce department (Gucci.com) •Responded to all customer inquiries related to the Gucci brand, purchase policies, shipments and client claims •Coordinated returns/exchanges, repairs, part replacements and defects with the warehouse on a daily basis •Managed and developed sales of VIP customer accounts through customized newsletters and shopping •Saved substantial losses to the company by preventing fraudulent credit card purchases on the website making Gucci.com the most secure online merchant among the PPR (now Kering) brands
Dynamic and highly organized French-American senior executive assistant with extensive experience supporting C-suite executives in fast-paced environments in both New York and Paris. Proficient in managing complex schedules, coordinating international travel, and facilitating high-level meetings. Known for exceptional communication skills and a keen ability to navigate multicultural settings, ensuring seamless operations and fostering strong relationships. Demonstrates a strong commitment to excellence and discretion in handling sensitive information. Bilingual in French and English, with a deep understanding of both American and European business practices.