Trilingual Executive Assistant: Spanish, English, Italian. Events organiser and Community Manager for various artistic events. High-level contacts during certain luxury projects such as Colette x Chanel, CDC Thomas Erber, Bensimon, Jim Thompson, Archives 18-20, etc. Former writer for the special press and blogs. Professional travels : Hong Kong, Bangkok, Dubai, Italy, Spain, Germany, UK, Denmark, Sweden...
Executive Assistant to VP EMEA La Mer / Bobbi Brown Executive Assistant to VP EMEA Too Faced / Glamglow / Bumble & Bumble / Smashbox/Aveda Agendas management and team events, seminars ( up to 150 people) and cross-functional projects management.
Assistanat de Direction des Présidents : Chief Creative Officer & President / President ( Business) Management de leurs agendas complexes et mouvants. Gestion de leurs notes de frais et surveillance de leurs remboursements. Organisation de leurs voyages, diners et autres rencontres Top to Top. Interlocuteurs : Comex, Top managers, Direction Ogilvy Europe ou du Groupe WPP, Assistant.e.s du réseau ou des clients, C-suite de la clientèle. Assistanat ponctuel pour les managers du réseau de passage ou même les clients. Coordination des voyages des membres de différents services : Business Directors, planneurs stratégiques ou directeurs de création. Management d'events externes ou internes, parfois en coordination avec le service communication. Assistanat personnel ponctuel.
Personal assistant to the Chairman & CEO: Various personal tasks. Making appointments. Expense reports. Flight bookings. Liaising with external parties. Editorial support. Office manager : Management of premises, supplies and fittings / removals. Financial management. Liaising with the accounting firm and monitoring expenses. Factoring management. Relations with the bank. HR management with national and international firms. Logistics and Sales Manager EMEA: Order management and invoice preparation. Customer follow-up and customer service. Parcel management. Preparation and handling. Transport preparation, customs formalities (affidavit, ATA carnet, etc.).
Operational marketing: Negotiating operational budgets with general management and external service providers. Deploying and monitoring the execution of operational schedules. Organising orders for catering, caterers, etc. Sourcing special requests (musicians, specialist service providers, etc.). Organising trade shows. Coordination of off-site and on-site logistics. Management of invitations and lists for specific events. Management (ordering and creation) of marketing materials (goodies, magazines, invitations, postcards and posters, etc.). Coordination and relational support for partnerships. B2B and B2C relations. Online marketing: Drafting newsletters (Spark Adobe, Sendinblue software) for B2B and B2C. Analysis, provision of qualified responses and dispatch of information in the event of customer feedback. Translation of communication materials, newsletters, corporate website and e-commerce site. Updating databases.
Support for the General, Finance, Sales and Marketing Departments: Various types of correspondence and presentations, management of expense accounts, travel, visas, hotels, roadmaps. Diary management. Office management: Mail. Creation of monitoring tools, process improvements and archiving, bank reconciliations, invoice monitoring. HR integration, recruitment assistance, time tracking, deployment of HR solution. Management of general services for the head office and 5 boutiques. Day-to-day purchasing Monitoring of works. Contract review and negotiation. Calls for tender. Follow-up of moves. Boutique openings. Shipment management (quotations, formalities with carriers). IT support. Event coordination: Planning for product launches, press trips, trade shows.
Managing service providers for the premises. Creation of calls for tender to improve services. Creation of monitoring tools, process improvements and archiving. Supporting the Human Resources and Management Departments. Managing vehicle and telephone fleets. Processing and validating invoices. Mail and messaging processing. IT support.
Financial monitoring: management of direct debits, payments and accounting records. Supplier invoice management and payment. Reporting to management. Management and administrative tasks related to office management. ERP software.
Professional Practice Department : Assisting the Bâtonnier's Delegate and the Director of the Department. Follow-up for integration into the judiciary and preparation of applications for the Legion of Honour or the Order of Merit. Physical reception of lawyers and general information. Handling calls, letters and e-mails. Purchasing supplies. Editing documents, certificates, ethical checks.
Physical reception and incoming calls. Managing couriers, meeting rooms and routine purchases of supplies and consumables. Providing ad hoc services to the General Management or Finance Department. Management of temporary staff during PFWs. Occasional reception of VIPS or the press.
Executive assistant within a team. Note-taking. Report writing. Management of transport and hotel reservations. Preparing graphic documents such as Powerpoint, posters, etc. Distributing information.
Gestion de bureau classique. Rédaction de courriers. Réception des appels, prises de rendez-vous. Préparation des dossiers d'appels d'offres.