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Open to Permanent
Open to Permanent

Ilaria Fagiolo

Trilingual Executive Assistant
About

Quadrilingual speaking, determined and ambitious, able to work under stress, flexible and able to adapt to a multicultural environment. I have excellent relational and communicational skills, able to pick up new systems and procedures quickly. If you would be interested in my skills, please do not hesitate to contact me and I will be happy to answer any questions that you may have related to my experiences.

Previous Brands
Thermal Ceramics
Mirakl
GEOS GROUP
Réflectiv Window Films
Terre Blanche Hôtel Spa/ La Bastide de Gordes/ Aman Mélézin/Château de la Chèvre d'Or/St regis Rome
MINISTERE DES AFFAIRES ETRANGERS
Work Experience
Executive Assistant EMEA MD & Executive team
Dec ‘23 -
Thermal Ceramics

Managing schedules, meeting organization with the team and clients. Coordinating travel arrangements for the Managing Director and his team Minutes and reports preparation/ Board meetings/ Project management Internal events organization abroad Internal Communication Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Prepare internal and external corporate documents for team members and industry partners Maintain an organised filing system of paper and electronic documents Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff, customers, and other internal & external stakeholders.

Executive Assistant
May ‘21 - Nov ‘23
Mirakl

Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Coordinating travel arangements for EVPs and other CS team members. Providing administrative assistance including expense management for EVPs Performing event organization such as Global Customr Success kick off and Global Sales Kick off meetings ( more than 200 people), Management Team offsite. Putting in place a consistent cadence of executive meetings with top Customer Working closely with the CS Project Management Officer on selected cross-functional projects

Executive Project Assistant
Nov ‘18 - Oct ‘20
GEOS GROUP

Planning management (90 people) Book transport and accomodation for overseas employees (over 200 people) Managing Visa process for employees Resolve correspondence, complaints and queries Liaise with staff and clients Keep updated employees records Oversee the accounting, costing and billing Availability 24/7

Export Assistant
May ‘18 - Oct ‘18
Réflectiv Window Films

► Contacting potential clients/prospect ► Competitors’ analysis in Italy ► Organizing the Company participation in International fairs (logistic aspects and budget control) ► Oversee shipments to foreign countries

Events sales coordinator and back office assistant
May ‘11 - Oct ‘17
Terre Blanche Hôtel Spa/ La Bastide de Gordes/ Aman Mélézin/Château de la Chèvre d'Or/St regis Rome

► To manage the front desk during night shifts and being responsible for billing invoices checking ► Customer service to an international demanding clients. promote and increase hotel services

INTERNS
Dec ‘10 - Apr ‘11
MINISTERE DES AFFAIRES ETRANGERS

Assisting the Head of the Italian delegation for Antarctic. Organising the missions of the Italian delegation to international meetings. Assisting with administrative and logistical tasks, such as organising meetings, compiling information and documentation, preparing report and answering queries.

Languages
ENGLISH
FRENCH
ITALIAN
SPANISH
Education & Training
Sapienza Università di Roma
‘08 - ‘10
Master's degree
Sapienza Università di Roma
‘02 - ‘10
Bachelor's degree
Paris, France