PLANNING

• Manages the studio planning and calendar milestones related to all studio collections
• Organises and coordinates cross-functional meetings relating to collections milestones
• Co-ordinating studio agenda and resolution of schedule conflicts
• Organises the global studio meetings, booking rooms including catering when necessary
• Upstream highlights tension points finding resolution including temp. support
• Organise and set up events (workshops, lunches, welcome meetings, Xmas parties, etc..)

INVOICES

• Controlling of studio expenses and budget management
• Note de frais for studio shopping
• Studio invoice control and management (validation, follow up and payments)
• Follow up and approval of all freelance contracts, expenses and invoices
• Suppliers research, creation and negotiation
• Diverse studio shopping and office supplies (stationery, fitting equipment, etc..)
• Booking of models for studio fitting and look books or meetings
• Management of the KL organisation and budget management every season

ADMINISTRATION

• General day to day studio co-ordination for team of approx. 40+ people
• Point person for reception relating to studio, access to visitors (badge inquiries, etc..)
• Point person for mail and studio deliveries
• Manages all requests to services généraux for support, intervention and follow up
• Supervising and supporting IT presence, intervention and follow up
• Storage organisation and general studio maintenance, tidiness and cleaning
• Studio installation support
• Stationary order and stock management

HR

• Maintenance of studio documents inc organigrams, employees lists
• Arrival, departure and follow up (profile creation, database, badges, phones, desks)
• Support in the onboarding of new team members
• Freelance set up support (contracts, invoicing and follow up, travel bookings, budget)
• Record and manage studio overtime and weekend presence