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Takbe Studio

Executive Assistant to Creative Director

Permanent

Paris, France

Level

Manager

Skills

Administrative Assistance (Advanced)

Executive Administrative Assistance (Advanced)

Executive Office Administration (Advanced)

Executive Operations Management (Advanced)

Office Administration (Advanced)

Office Managers (Advanced)

Office Operations (Advanced)

Languages

English (Fluent)

French (Fluent)

Spanish (Fluent)

We're looking for a highly experienced and multilingual Executive Assistant to join one of the hottest Creative Interior Design Studio in Paris, supporting our Creative Director and founder in the bustling heart of Paris.

This role is tailor-made for an individual with a rich background in the fashion and design industry, bringing a minimum of 5 years' experience working with high-level creatives. The ideal candidate will possess not only impeccable organizational skills but also a profound knowledge of computer systems, including Apple, and robust computer graphics abilities.

Proficiency in English, Spanish, and French—both spoken and written—is essential for this role, as is familiarity with Paris's high-end resources.


Responsibilities

  • Calendar Management: Handle a demanding schedule, ensuring efficient time management.
  • Email Correspondence: Manage a heavy influx of emails, prioritizing and responding as needed.
  • Travel Arrangements: Coordinate detailed travel plans worldwide, accommodating personal and professional needs.
  • Personal Assistance: Provide comprehensive support in France and Spain, including but not limited to personal errands and tasks.
  • Property Management: Oversee the maintenance and administrative tasks of multiple properties.
  • Expense Management: Track all expenses diligently, preparing detailed reports for review.
  • Press & Social Media: Manage the Creative Director's personal press inquiries and maintain an active presence on social media platforms.

Candidate Profile

  • Industry Experience: A minimum of 5 years in the fashion and design industry, directly supporting high-level creatives.
  • Language Skills: Fluent in English, Spanish, and French with perfect proficiency in writing and oral communication.
  • Technical Proficiency: Advanced skills in Apple and general computer systems, including computer graphics.
  • Local Insights: Excellent knowledge of Paris and access to high-end resources.
  • Work Ethic: Ability to thrive under high pressure, meet tight deadlines, and maintain an extreme level of attention to detail.
  • Problem-Solving: Exceptional problem-solving abilities with a knack for gatekeeping, screening emails, and calls efficiently.
  • Research Expertise: Outstanding research skills, capable of gathering information swiftly and accurately.

Essential Qualities

  • A track record of extreme perfectionism and attention to detail.
  • Proven experience managing under high pressure and tight deadlines.
  • Strong problem-solving abilities, including gatekeeping experience.

Level

Manager

Skills

Administrative Assistance (Advanced)

Executive Administrative Assistance (Advanced)

Executive Office Administration (Advanced)

Executive Operations Management (Advanced)

Office Administration (Advanced)

Office Managers (Advanced)

Office Operations (Advanced)

Languages

English (Fluent)

French (Fluent)

Spanish (Fluent)

We're looking for a highly experienced and multilingual Executive Assistant to join one of the hottest Creative Interior Design Studio in Paris, supporting our Creative Director and founder in the bustling heart of Paris.

This role is tailor-made for an individual with a rich background in the fashion and design industry, bringing a minimum of 5 years' experience working with high-level creatives. The ideal candidate will possess not only impeccable organizational skills but also a profound knowledge of computer systems, including Apple, and robust computer graphics abilities.

Proficiency in English, Spanish, and French—both spoken and written—is essential for this role, as is familiarity with Paris's high-end resources.


Responsibilities

  • Calendar Management: Handle a demanding schedule, ensuring efficient time management.
  • Email Correspondence: Manage a heavy influx of emails, prioritizing and responding as needed.
  • Travel Arrangements: Coordinate detailed travel plans worldwide, accommodating personal and professional needs.
  • Personal Assistance: Provide comprehensive support in France and Spain, including but not limited to personal errands and tasks.
  • Property Management: Oversee the maintenance and administrative tasks of multiple properties.
  • Expense Management: Track all expenses diligently, preparing detailed reports for review.
  • Press & Social Media: Manage the Creative Director's personal press inquiries and maintain an active presence on social media platforms.

Candidate Profile

  • Industry Experience: A minimum of 5 years in the fashion and design industry, directly supporting high-level creatives.
  • Language Skills: Fluent in English, Spanish, and French with perfect proficiency in writing and oral communication.
  • Technical Proficiency: Advanced skills in Apple and general computer systems, including computer graphics.
  • Local Insights: Excellent knowledge of Paris and access to high-end resources.
  • Work Ethic: Ability to thrive under high pressure, meet tight deadlines, and maintain an extreme level of attention to detail.
  • Problem-Solving: Exceptional problem-solving abilities with a knack for gatekeeping, screening emails, and calls efficiently.
  • Research Expertise: Outstanding research skills, capable of gathering information swiftly and accurately.

Essential Qualities

  • A track record of extreme perfectionism and attention to detail.
  • Proven experience managing under high pressure and tight deadlines.
  • Strong problem-solving abilities, including gatekeeping experience.

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