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Collection Coordinator
French Luxury Brand

A creative French Fashion House is looking for a Collection Coordinator for their RTW and Accessories collections.

This is a permanent position to start as soon as possible.


Key Responsibilities:

Secure and support the creation, evolution, and organization of collections.

Act as a liaison between the different departments involved in the creation of collections.

Assist the Artistic Director.

Main Objectives:

Artistic Direction Assistance:

  • Manage and organize the complex schedule of the Artistic Director (AD).
  • Serve as the main point of contact for the AD’s schedule, working hours, and availability.
  • Organize the AD’s travel arrangements (flights, hotel bookings, taxis, visas).
  • Make restaurant reservations and other arrangements for the AD’s lunches and dinners.
  • Manage expense reports and track the financial budgets related to the AD and studio.
  • Accompany the AD on certain trips, sometimes abroad.

Studio Assistance:

  1. Assist the studio with administrative and logistical tasks, and support the preparation of collections:
  2. Set up and monitor the collection calendar, prepare and document meetings with the necessary data and resources.
  3. Update key collection plan documents with other departments, such as: Image (packshot matrix), Raw Materials (pre-purchase document), Merchandising (Photoshop attribution meeting prep), etc.
  4. Ensure the flow of collection transfers between different departments and shooting locations.
  5. Plan and prepare fittings, coordinate and organize the schedule during the collection (models, samples, resources, etc.).
  6. Manage model bookings for fittings.
  7. Coordinate requests for sample duplicates (press samples, special partner projects).
  8. Assist in managing the daily schedule and deliverables (deadlines, workload, budget, etc.).
  • Collect and organize collection progress documents (printed materials, fabric books, collection launches, budgets).
  • Monitor collection budgets and report on them.
  • Create necessary POs to ensure smooth studio operations.
  • Purchase supplies required for the teams.

This list is non-exhaustive, and these responsibilities may evolve depending on the company’s activities and development.

Desired Profile:

Education and experience required: Business school graduate, ideally with experience in the Fashion, Perfume, Cosmetics, or Luxury sectors (minimum of 2 years).

Required Skills:

  • Strong organizational skills and time management abilities / Able to manage priorities and prioritize tasks based on urgency.
  • Ability to work in a complex and international environment.
  • Confident, versatile personality with strong communication agility across various levels of hierarchy.
  • Discretion, respect for confidentiality.
  • Strong writing skills and ability to synthesize information.
  • Proficiency in office software.
  • Languages: Fluent in French and English (Native or bilingual is a plus).
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