PLANNING

• Work with IT to ensure technical components are addressed and accounts are created for all users
• Provide insight and ideas into the conception and design phase of the launch where relevant
• Liaise with the Learning and Development Manager to understand and implement specific event requirements.
• Research and gather information on suppliers and contractors where relevant, negotiating prices and hire terms
• To ensure budgets are met
• Produce detailed proposal of the timely delivery of the event and ensure deadlines are honored

EVENTS CO-ORDINATION & PRODUCTION

• Liaise with all key stake holders including Contractors, Directors, Team leaders and Staff to ensure clear communication of key information to all main stakeholders
• Plan room layouts and entertainment programmes, scheduling workshops and demonstrations. Oversee the dismantling and removal of events and clear the venue efficiently
• Coordinate venue management, caterers, contractors and equipment hire as required
• Manage a team of staff on live events, give full briefings prior to event taking place.
• Coordinate suppliers, handling client queries and troubleshooting on the day of the event to ensure that everything runs smoothly

COMPLIANCE

• Comply with the CSR strategy for both the UK and Global
• Follow and adhere to the company onboarding process for all suppliers
• Ensure that insurance and health and safety obligations are always adhered to
• Ensure all events are legally compliant

BUDGET

• Manage and adhere to the project budget
• Negotiate best prices with suppliers without compromising on quality & delivery
• Manage invoicing & payments in partnership with Training Admin Team and Finance Department