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Executive Assistant to AD
Luxury Fashion House

Join this prestigious French fashion brand as the Executive Assistant to the Artistic Director and play a key role in supporting the leadership team. This crucial position assists the AD in managing schedules and organise travels, coordinating meetings, and ensuring effective communication across the departments.

This is a part time long term contract, Freelance or CDD. To start ASAP.

The ideal candidate will excel in a fast-paced setting, demonstrate excellent organizational abilities, and approach challenges with a proactive mindset. In this role, you will work closely with senior leaders, department heads, and external partners, contributing to important decision-making processes.


Responsibilities

  • Oversee the AD’s calendar, managing and organizing meetings, appointments, and travel arrangements to ensure optimal time management.
  • Prepare and review correspondence
  • Handle sensitive information with discretion, maintaining confidentiality in all matters.
  • Serve as a liaison between the AD and both internal and external stakeholders, ensuring effective communication and fostering strong relationships.
  • Prioritize and organize incoming communications, such as mail, email, and phone calls, directing or handling them independently as necessary.
  • Coordinate logistics for executive meetings and events, including booking venues, preparing materials, and managing attendee communications.
  • Assist in preparing materials for board and committee meetings, ensuring timely and accurate distribution of documents.

Requirements

  • Efficiently manage the AD’s calendar, ensuring all appointments, meetings, and travel plans are organized without conflict.
  • Maintain confidentiality around sensitive matters and handle all tasks with discretion.
  • Strong communication skills to compose emails, and other written correspondence on behalf of the AD.
  • Prepare materials for meetings, such as agendas, presentations, and follow-up actions.
  • Proactively anticipate the AD’s needs, identifying potential issues and suggesting solutions ahead of time.
  • Act as a liaison between the AD and various internal teams, ensuring seamless communication and collaboration.
  • Possess strong organizational skills to manage multiple priorities and meet deadlines effectively.
  • Proficient in office software and tools, ensuring smooth day-to-day operations and continuous process improvements.

Skills

  • Calendar Management
  • Travel Coordination
  • Email Filtering
  • Meeting Preparation
  • Data Analysis
  • Confidentiality Maintenance
  • Document Drafting
  • Communication Skills
  • Time Management
  • Problem Solving
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